Commutation with staff members
Communication with staff members
Please refrain from texting or calling a staff member on a personal device regarding CAP–the preferred method of communication is via email
(unless they are your wingman)
Civil Air Patrol email
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Anyone’s email within our squadron should be formatted like this, so if you don't know their email try this:
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Setting Up your CAP email
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When you first join, please fill out this form and email mahan.joshua@dewg.cap.org
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Let him know your name, that you are new to CAP, and you have filled out the form and tell him
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How to format an email:
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Always send an email to 2 people per the CPP (the Cadet Protection Policy)
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This can be your flight sergeant and flight commander or another CAP member and a parent/friend
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You should always send the email through the chain of command:
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Wingman
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Flight Sergeant
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Flight Commander
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First Sergeant
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Deputy Commander
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Cadet Commander
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Senior Member
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Senior Deputy Commander
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Senior Commander
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Make sure you put something in the subject line
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ex.) Drill Test or Aerospace Question
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Put in a greeting
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ex.) Good morning ma’am or Good evening chief
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Add a SIMPLE explanation
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ex.) I will not be attending this weeks meeting. Or I saw your presentation on airplanes last week and I wanted to ask you: Why is the wing shaped that way?
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Add a closing remark, along with your grade and name
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Respectfully, C/Basic Doe or Thank you, C/2Lt Alivia Carrillo
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To: mahan.victoria@dewg.cap.gov
Re: O-flight
Good evening ma’am and gentlemen,
I am very interested in an O-flight. I am availble on 10/28 and 11/2. Would either of those dates work?
Respectfully, C/SrAmn Doe
Missing a Meeting
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When you are going to miss a meeting, it is helpful for you to send an email as soon as you know.
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Please email: flight sergeant and flight commander
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This is what it should look like. SIMPLE. And straight to the point:
To: carrillo.alivia@dewg.cap.org & mccloud.samuel@dewg.cap.org
Re: Missing Meeting 10/28
Good evening ma’am and chief,
I will be unavailable to come to this weeks meeting (10/28) due to a soccer game.
Respectfully, C/Basic Doe
Requesting a Drill Test
Informing Us about a completed Test
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Because of the new system, we are no longer notified when a test has been completed.
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We would like to know how everone is progressing and request an email be sent to us
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Please email: your flight sergeant and flight commander
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To: carrillo.alivia@dewg.cap.org & mccloud.samuel@dewg.cap.org
Re: Completed Leadership Test
Good evening ma’am and chief,
I have completed the leadership test for achievement 3. I plan on doing the aerospace test tomorrow. I will keep you update on my progress.
Respectfully, C/A1C Doe
Requesting a Feedback Review
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This must take place after all testing is completed–it is the final thing on your checklist
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You must email 48 hours in advance
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Email: FLight Sergeant, flight commander, Commander, and Senior Commander and Deputy Commander
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It should look like:
To: carrillo.alivia@dewg.cap.org & mccloud.samuel@dewg.cap.org
CC: trone.lars@dewg.cap.org & mahan.shawn@dewg.cap.org
Re: Feedback review
Good evening ma’am and gentlemen,
I would like to request a feedback review for my Wright Brothers’ Award on 10/28.
Respectfully, C/SrAmn Doe
Requesting a Milestone Test
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When you need to take the closed book leadership test for your Wright Brothers’ Achievement then send an email 48 hours in advanced
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Please email: Flight Sergeant, Flight Commander, Senior Mentor, and Senior Commander
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Here is what your email shouls look like:
To: carrillo.alivia@dewg.cap.org & mccloud.samuel@dewg.cap.org
CC: trone.lars@dewg.cap.org & mahan.shawn@dewg.cap.org & senior mentor
Re: Wright Brothers’ Test
Good evening ma’am and gentlemen,
I would like to request my Wright Brothers’ closed-book leadership test to be scheduled for 10/28. Would anyone be available to administer my exam?
Respectfully, C/SrAmn Doe
Requesting an SDA presentation or a speech
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When you need to do an SDA, please send an email detailing which presentation you are giving and a copy of it. This must be one week in advance
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Please email: Flight Sergeant, Flight Commander, Senior Mentor, and Senior Commander
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This how you should write your email:
To: carrillo.alivia@dewg.cap.org & mccloud.samuel@dewg.cap.org
CC: trone.lars@dewg.cap.org & mahan.shawn@dewg.cap.org & senior Mentor
Re: Chief Speech
Good evening ma’am and gentlemen,
I would like to do my chief speech at next week’s meeting (10/28). I have attached a copy of my essay at the bottom and have my speech prepared. Please let me know if this is a possibility.
Respectfully, C/MSgt Doe